Office Printer Market Report 2025 (Global Edition)

Global Office Printer Market Report 2025 Market Size Split by Type (Inkjet Printer, Laser Printer, Thermal Printer, Dot Matrix Printer), by Connectivity (Wired, Wireless), by Application (Personal, Co...

Office Printer Market Report Description

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Competitive Landscape of the Office Printer Market

Leading businesses are supporting the market with a multimodal strategy that includes diversification, innovation, and strategic partnerships. These market leaders continuously set the pace for innovative printing technologies, from advanced inkjet systems and 3D printing solutions to high-speed and energy-efficient models, driving the industry forward. Acknowledging the growing need for personalized and customized printing, they provide multipurpose printers that can handle a range of materials and applications.

Top Companies Market Share in Office Printer Industry: (In no particular order of Rank)

• Brother Industries Ltd.
• Canon Inc.
• FUJIFILM Corporation
• Fujitsu Limited
• Hitachi Ltd.
• Honeywell International Inc.
• HP Inc.
• Konica Minolta Inc.
• Panasonic Corporation
• Ricoh Company Ltd.
• Roland DG Corporation
• Seiko Epson Corporation
• Toshiba Corporation
• Xerox Corporation.
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*List of Second Tier Companies, List of Third Tier/ Start-up Companies (Inquire with sales executive) Request Any Company Profile for Preview Purpose OR Data Validation!

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Regional Analysis of the Office Printer Market

Which Region Dominates the Office Printer Market in 2024?

According to Cognitive Market Research, North America dominated the market in 2024 and accounted for around 40% of the global revenue. Product innovation and improvement are ongoing processes for manufacturers, who prioritize attributes including reduced printing costs, quicker print rates, and enhanced usability. For instance, a lot of printers nowadays provide functions like automatic duplex printing, which helps reduce paper costs for companies.

Which Region is Expanding at the Fastest CAGR?

Asia-Pacific stands out as the fastest-growing region in the Office Printer market due to several compelling reasons. Firstly, Numerous APAC nations are seeing significant economic growth, which is driving up company activity and, in turn, driving up demand for office printers. The APAC region's growing urbanization is also driving the need for office printers. There is a growing demand for printing machines as more people relocate to cities and work in offices. The SME sector mostly drives the APAC office printer market. SMEs are spending more and more money on office supplies, such as printers. In the Asia-Pacific area, color printing is becoming more and more in demand as companies try to produce papers that are more aesthetically pleasing.

 

The current report Scope analyzes Office Printer Market on 5 major region Split (In case you wish to acquire a specific region edition (more granular data) or any country Edition data then please write us on info@cognitivemarketresearch.com

• North America (United States, Canada, Mexico)
• Europe (United Kingdom, France, Germany, Italy, Russia, Spain, Sweden, Denmark, Netherlands, Switzerland, Belgium)
• Asia-Pacific (China, Japan, Korea, India, Australia, Philippines, Singapore, Malaysia, Thailand, Indonesia, Rest of APAC)
• South America (Brazil, Argentina, Colombia, Peru, Chile, Rest of South America)
• Middle East and Africa (Saudi Arabia, Turkey, Nigeria, UAE, Egypt, South Africa, GCC Countries, Rest of MEA)

The above graph is for illustrative purposes only.

North America Office Printer

According to Cognitive Market Research, the global office printer market size was estimated at USD 48412.2 Million, out of which North America held the major market of more than 40% of the global revenue with a market size of USD 19364.88 million in 2024 and will grow at a compound annual growth rate (CAGR) of 3.2% from 2024 to 2031.

• In North America, there is a substantial and expanding number of companies in the area.
• The rising use of novel technology.
• The requirement for superior printing Segmentation analysis further highlights the popularity of Laser Printers in the region, When printing in large quantities, laser printers are more cost-effective per page and have faster printing speeds than inkjet printers.
• They are perfect for companies who need to print a lot of documents because of these features.
• According to Cognitive Market Research, the US had a major share in the office printer market with a market size of USD 15278.89 million in 2024 and is projected to grow at a CAGR of 3.0% during the forecast period.
• Businesses find printing from smartphones and tablets to be quite convenient, which is why there is a growing market for printers with this feature.
• The Canada office printer market had a market share of USD 2323.79 million in 2024 and is projected to grow at a CAGR of 4.0% during the forecast period.
• Canada is home to several printer drivers makers, such as Brother, Epson, Canon, HP, and Epson.
• These businesses provide a large selection of printer drivers for various operating systems and printer makes.
• The Mexico office printer market is projected to witness growth at a CAGR of 3.7% during the forecast period, with a market size of USD 1762.20 million in 2024.

Europe Office Printer

According to Cognitive Market Research, the global office printer market size was estimated at USD 48412.2 Million, out of which Europe held the market of more than 30% of the global revenue with a market size of USD 14523.66 million in 2024 and will grow at a compound annual growth rate (CAGR) of 3.5% from 2024 to 2031.

• In Europe, The growing utilization of cloud-based printing solutions is another factor propelling the European office printer industry.
• Without the requirement for a physical printer server, cloud-based printing solutions enable businesses to print documents from any location in the globe.
• Segmentation analysis further highlights the adoption of different technologies in the region, with Commercial being the dominant category.
• In conclusion, The market for commercial office printers in Europe is big and established, with many suppliers providing a broad selection of goods.
• The market is anticipated to keep expanding in the next years due to a number of factors, including the rising need for printing that meets high standards, the necessity for more effective workflows, and the growing acceptance of managed print services.
• The United Kingdom office printer market had a market share of USD 2439.97 million in 2024 and is projected to grow at a CAGR of 4.3% during the forecast period.
• In UK has a sizable office printer market with several different types of printers to select from, such as multifunction printers (MFPs), laser printers, and inkjet printers.
• The France office printer market is projected to witness growth at a CAGR of 2.7% during the forecast period, with a market size of USD 1336.18 million in 2024.
• According to Cognitive Market Research, the German office printer market size was valued at USD 2875.68 million in 2024 and is projected to grow at a CAGR of 3.7% during the forecast period.
• In Germany, German companies are renowned for their effectiveness and high standards for goods. This translates to a desire for dependable, quick office printers that yield prints that look good.
• The Italy office printer market is projected to witness growth at a CAGR of 2.9% during the forecast period, with a market size of USD 1249.03 million in 2024.
• The Russian office printer market is projected to witness growth at a CAGR of 2.5% during the forecast period, with a market size of USD 2251.17 million in 2024.
• The Spain office printer market is projected to witness growth at a CAGR of 2.6% during the forecast period, with a market size of USD 1190.94 million in 2024.
• The Luxembourg office printer market is projected to witness growth at a CAGR of 3.6% during the forecast period, with a market size of USD 450.23 million in 2024.
• The Portugal office printer market is projected to witness growth at a CAGR of 3.3% during the forecast period, with a market size of USD 305.00 million in 2024.
• The Greece office printer market is projected to witness growth at a CAGR of 3.8% during the forecast period, with a market size of USD 174.28 million in 2024.
• The rest of the Europe office printer market is projected to witness growth at a CAGR of 2.2% during the forecast period, with a market size of USD 2251.17 million in 2024. 

Asia Pacific Office Printer

According to Cognitive Market Research, the global office printer market size was estimated at USD 48412.2 Million, out of which Asia Pacific held the market of around 23% of the global revenue with a market size of USD 11134.81 million in 2024 and will grow at a compound annual growth rate (CAGR) of 7.0% from 2024 to 2031.

• In the Asia Pacific region, Many of the Asia Pacific region's economies are expanding quickly, which is driving up business activity and, in turn, driving up demand for office printers.
• Businesses and consumers are more likely to invest in new office equipment, particularly printers, as disposable incomes rise in the Asia Pacific area.
• Segmentation analysis reveals a diverse range of applications for office printers, including Inkjet Printers, catering to the varied needs of consumers across different demographics and industries.
• In conclusion, Numerous market research studies indicate that inkjet office printers, particularly those with ink tanks, are dominating the market share in the Asia Pacific area.
• According to Cognitive Market Research, the China office printer market size was valued at USD 5010.66 million in 2024 and is projected to grow at a CAGR of 6.5% during the forecast period.
• Office printer sales surged in China due to an increasing number of indigenous Chinese printer producers are also beginning to take market share.
• These businesses can provide competitive pricing, and their brands are beginning to become more well-known.
• The Japan office printer market is projected to witness growth at a CAGR of 5.5% during the forecast period, with a market size of USD 1536.60 million in 2024.
• The India office printer market had a market share of USD 1336.18 million in 2024 and is projected to grow at a CAGR of 8.8% during the forecast period.
• Reliable printers are still necessary for important papers as an increasing number of businesses transition to paperless processes.
• The South Korea office printer market is projected to witness growth at a CAGR of 6.1% during the forecast period, with a market size of USD 1113.48 million in 2024.
• The Australian office printer market is projected to witness growth at a CAGR of 6.7% during the forecast period, with a market size of USD 579.01 million in 2024.
• The South East Asia office printer market is projected to witness growth at a CAGR of 8.0% during the forecast period, with a market size of USD 768.30 million in 2024.
• The Rest of the Asia Pacific office printer market is projected to witness growth at a CAGR of 6.8% during the forecast period, with a market size of USD 790.57 million in 2024. 

South America Office Printer

According to Cognitive Market Research, the global office printer market size was estimated at USD 48412.2 Million, out of which Latin America market of more than 5% of the global revenue with a market size of USD 2420.61 million in 2024 and will grow at a compound annual growth rate (CAGR) of 4.4% from 2024 to 2031.

• In Latin America, The market for office printers in Latin America is anticipated to rise steadily over the next several years, propelled by factors like expanding internet penetration, rising disposable incomes, and an increase in corporate activity.
• Segmentation analysis reveals a diverse range of applications for the office printer market in Latin America, including Inkjet Printers.
• In conclusion, since inkjet printers provide an excellent compromise between cost and print quality for low- to medium-volume printing needs, they are anticipated to play a significant role in this growth.
• According to Cognitive Market Research, the Brazil office printer market size was valued at USD 1036.02 million in 2024 and is projected to grow at a CAGR of 5.0% during the forecast period.
• In the upcoming years, the Brazilian office printer market is anticipated to expand gradually due to a number of factors, including the rising use of home offices, multifunction devices, and color printing.
• The Argentina office printer market had a market share of USD 406.66 million in 2024 and is projected to grow at a CAGR of 5.3% during the forecast period.
• Small and medium-sized enterprises (SMBs) are becoming more and more in need of printing solutions.
• The Colombia office printer market is projected to witness growth at a CAGR of 4.2% during the forecast period, with a market size of USD 215.43 million in 2024.
• The Peru office printer market is projected to witness growth at a CAGR of 4.6% during the forecast period, with a market size of USD 198.49 million in 2024.
• The Chile office printer market is projected to witness growth at a CAGR of 4.7% during the forecast period, with a market size of USD 174.28 million in 2024.
• The Rest of the Latin America office printer market is projected to witness growth at a CAGR of 3.5% during the forecast period, with a market size of USD 389.72 million in 2024. 

Middle East Office Printer

According to Cognitive Market Research, the global office printer market size was estimated at USD 48412.2 Million, out of which Middle East and Africa held the major market of around 2% of the global revenue with a market size of USD 968.24 million in 2024 and will grow at a compound annual growth rate (CAGR) of 4.7% from 2024 to 2031.

• MEA, the Office Printer market, showcases promising growth prospects driven by factors such as Inkjet and laser printers are the most widely used office printer types in the MEA region.
• Because of their superior print quality and speed, laser printers are recommended; however inkjet printers are less expensive and an excellent choice for small-scale printing.
• Segmentation analysis reveals a diverse range of applications for the office printer market in the Middle East and Africa, including Inkjet Printers. In conclusion, it reduced the initial outlay for acquisition.
• Proficiency in photo printing (more appropriate for promotional materials)
• The GCC Countries office printer market is projected to witness growth at a CAGR of 5.5% during the forecast period with a market size of USD 414.41 million in 2024.
• Office printer market sales flourish due to Growing demand from companies of all sizes for printing solutions
• The Egypt office printer market is projected to witness growth at a CAGR of 5.0% during the forecast period, with a market size of USD 101.67 million in 2024.
• The South Africa office printer market is projected to witness growth at a CAGR of 5.7% during the forecast period, with a market size of USD 152.98 million in 2024.
• Office printer sales flourish in South Africa In the upcoming years, it is anticipated that the South African office printer market will expand gradually due to factors like the growing need for document printing and the expanding use of multifunction printers (MFPs).
• The Turkey office printer market is projected to witness growth at a CAGR of 2% during the forecast period, with a market size of USD 83.27 million in 2024.
• The Nigeria office printer market is projected to witness growth at a CAGR of 2.8% during the forecast period, with a market size of USD 4.52 million in 2024.
• The Rest of the MEA office printer market is projected to witness growth at a CAGR of 2.7% during the forecast period, with a market size of USD 5.08 million in 2024. 

Office Printer Market Analysis

How are Segments Performing in the Global Office Printer Market?

Office Printer market Type Segment Analysis

According to Cognitive Market Research, Inkjet Printer stands out as the dominating category. Because of their inexpensive initial cost, these are a popular option for home offices and small businesses. However, because ink cartridges are so expensive, they may end up costing more to operate over time.

Digital Light Processing Thermal Printer emerges as the fastest-growing category in the Office Printer market. In the office printer market, thermal printers are a niche product. They use heat to transfer an image onto paper that has been properly treated. The heat-sensitive paper used in these printers darkens as it comes into contact with the print head. When printing tickets, labels, and invoices, when a durable image isn't necessary, they are frequently utilized. These printers use a ribbon that has ink based on wax on it. Certain regions of the ribbon are heated by the print head, which melts the ink and transfers it to the paper. Compared to direct thermal printing, this technique yields more resilient prints.

• Inkjet Printer 
• Laser Printer 
• Thermal Printer 
• Dot Matrix Printer

The above Chart is for representative purposes and does not depict actual sale statistics. Access/Request the quantitative data to understand the trends and dominating segment of Office Printer Industry. Request a Free Sample PDF!

Office Printer market Connectivity Segment Analysis

According to Cognitive Market Research, the dominating category is Wireless. With wireless printers, bulky wires are no longer necessary, enabling more flexible printer positioning and simpler device sharing. Because they can print from anywhere in the network's coverage area, users can spend less time switching between their devices and printers. The modern work style is catered to by wireless printing, which supports mobile devices and distant workers. Additional printers can be easily added to wireless networks as office demands expand.

The fastest-growing category in the Office Printer market is Wired. Purchasing and installing wired printers is typically less expensive than those of wireless ones. When it comes to printing, wired connections usually provide faster and more reliable speeds than wireless networks, which are subject to fluctuations. In general, wired printers are thought to be more secure because they cannot be accessed by unauthorized users over unprotected wireless networks.

• Wired 
• Wireless

The above Graph is for representation purposes only. This chart does not depict actual Market share.

Office Printer Application Segment Analysis

According to Cognitive Market Research, the dominating category is Commercial Applications. Multifunctional devices (MFPs) that can print, scan, copy, and even fax are common in modern office printers. They are extremely helpful for offices with different document needs because of their adaptability. Generally speaking, offices print more than other environments. Large print workloads are effectively handled by laser printers, which are frequently seen in offices. Due to wear and tear or the requirement for updated functionality, businesses typically replace their printers more frequently.

The fastest-growing category in the Office Printer market is projectors with Government Applications. Secure printing of important papers is a top priority for governments. Increases the need for printers equipped with access control and encryption features. Records-keeping and data privacy regulations demand printers adhere to strict compliance guidelines. Governments are always looking for ways to cut costs. May sway the market in favor of bulk ink/toner choices and energy-efficient printers. To simplify purchasing and upkeep, governments may decide to standardize particular printer types or brands. The demand for environmentally friendly practices is rising. Printers with recycled materials, minimal energy use, and appropriate toner/cartridge disposal solutions may be preferred by governments.

• Personal
• Commercial
• Government
• Educational Institutions
• Others

Office Printer Distribution Channel Segment Analysis

According to Cognitive Market Research, the dominating category is Offine with a Distribution Channel. For printer setup in places with limited or no internet access, offline drivers are essential. Some companies might choose not to obtain drivers from the Internet due to security concerns. Preloading offline drivers in advance of a large-scale printer deployment throughout an organization might expedite the installation procedure.

The fastest-growing category in the Office Printer market is online with Distribution Channels. The most popular way in the digital age is to get printer drivers online. Dedicated driver download sections are usually available on manufacturer websites, where customers may search for and download the most recent suitable driver for their particular printer model. The most popular way in the digital age is to get printer drivers online. Dedicated driver download sections are usually available on manufacturer websites, where customers may search for and download the most recent suitable driver for their particular printer model. Drivers are regularly updated by manufacturers with new features, bug fixes, and improved compatibility with updated operating systems. The most recent version of the drivers is guaranteed for users who download them online.

• Online
• Offline

Office Printer Price Range Segment Analysis

• Low
• Medium
• High

Office Printer Output Type Segment Analysis

• Color
• Monochrome

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Vinayak Bali

Senior Research Analyst at Cognitive Market Research

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